CloseDraft – Payment Reminder Templates

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TEMPLATE 1: Friendly Reminder (3 days before due date)

Subject: Friendly reminder: invoice #[number] due on [date]

Hi [Client Name],

Just a quick heads up that invoice [number] for [project] is due on [date].

No action needed if you've already scheduled it.

Thanks again for the great collaboration.

Best,
[Your Name]

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TEMPLATE 2: On the due date

Subject: Invoice #[number] due today – [Project Name]

Hi [Client Name],

This is a quick reminder that invoice [number] for [amount] is due today.

You can pay via [payment method/link].

Let me know if you have any questions.

Thank you,
[Your Name]

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TEMPLATE 3: Gentle follow‑up (5 days overdue)

Subject: Following up on overdue invoice #[number]

Hi [Client Name],

I noticed that invoice [number] for [project] is now 5 days overdue.

Could you please let me know when you expect to make payment? If there's any issue, just let me know and we can work something out.

Thank you for your attention.

Best,
[Your Name]

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TEMPLATE 4: Final notice (14+ days overdue)

Subject: Overdue invoice #[number] – final notice

Hi [Client Name],

Invoice [number] for [amount] is now [X] days overdue. I've tried reaching out a couple of times without success.

Please make payment by [date] to avoid any disruption. If you've already paid, kindly disregard this message.

If there's a specific reason for the delay, please let me know – I'm happy to help.

Thank you,
[Your Name]

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PRO TIPS:
• Always include the invoice number and amount.
• Offer a solution (payment plan, new due date) before threatening late fees.
• Keep a polite, professional tone – you want future work from them.
• Use CloseDraft to automate these reminders directly from your Gmail.